Race Directors Conference 2026

***If you are a current Cycling BC-affiliated Event Organizer, please contact us directly at membership@cyclingbc.net for a special discount code for this event.***

DELIVERING 13 YEARS OF EVENT EXCELLENCE

Where Western Canada’s Endurance Event Leaders Build Stronger, More Sustainable Events.

Now entering its 13th year, the Race Directors’ Conference remains the premier professional development forum for endurance event organizers across Canada. Co-hosted by Triathlon BC, BC Athletics, and Cycling BC, this in-person gathering brings together industry leaders responsible for more than 250 sanctioned events and over 300,000 participant experiences annually across regional, provincial, national, and international calendars.

Designed as a highly collaborative and solutions-focused event, the Conference delivers practical insights, peer learning, and strategic discussions that address the evolving realities of endurance sport and event delivery. Through keynote presentations, expert panels, and interactive working sessions, attendees will leave equipped with actionable tools to strengthen operations, improve participant experience, and position their events for long-term success.

WHY ATTEND

Centered around the two pillars of Professionalizing Sport Delivery & Elevating the Athlete Experience, this year’s program will provide practical strategies and real-world insights across key areas of event management and growth, including:

• Brand & Storytelling: Learn how to craft compelling narratives that engage participants, partners, media, and communities.

• Risk, Safety & Crisis Management: Gain practical insights from real-world case studies and emerging trends in event risk management.

• Waivers and Assumptions: Navigate the unknown – or the assumed – around event waivers and indemnity. Gain insight from legal experts.

• Strategic Networking & Collaboration: Through tabletop strategies and problem-solving, build meaningful connections with event organizers, industry partners, and sport leaders from across Western Canada.

FRIDAY NIGHT SOCIAL (OPTIONAL)

Date: Friday, November 20
Time: 6:00 p.m. – 8:00 p.m.
Location: Executive Inn Richmond – LOBBY
Get to know fellow race directors with a casual, guided fun run down the Greenway before ending up at the Free Bird Restaurant for appies and drinks.

CONFERENCE DETAILS

Date: Saturday, November 21, 2026
Time: 9:00 a.m. – 4:00 p.m. Breakfast & Lunch Provided

Conference Location & Host Hotel*: Executvie Inn Vancuver Airport, 7311 Westminster Hwy, Richmond, BC V6X 1A3
(Quote ‘BC Race Directors Conference” for special pricing.) FREE Shuttle Pickups from YVR & South Terminal

REGISTRATION

REGISTRATION
Tier I – Early Bird (September 20 – October 5): $40.00 – Priority for 2025 attendees (limited capacity)
Tier II – Regular (October 6 – November 11): $75.00
Tier III – Final Week (November 12 – November 19): $99.00

NOTE: Registration closes at midnight, November 19. Seats are limited to keep networking meaningful — register early.

IN-PERSON ONLY

To maintain the quality of delivery and promote collaboration, there will be no streaming or virtual component in 2025.

For more information, visit https://bcrdc.ca/