Annual General Meeting

2019 Annual General Meeting

DATE: Wednesday, June 19, 2019
TIME: 7:00 PM (join us for snacks/drinks at a pre-AGM social and open house from 5-7 PM)
LOCATION: Cycling BC office, Unit 116 – 8337 Eastlake Drive, Burnaby, BC V5A 4W2

VIEW THE LIVE STREAM & CHAT: https://youtu.be/GfAZ-JsVqCY

MEETING MINUTES: *Coming Soon*

Our goal is to maximize the opportunity for all members from across the province to participate in the AGM. To this end, members will be able to vote online for the Board of Directors election and to participate via live stream and online chat during the AGM.

Those unable to attend the meeting online or in-person are able to appoint a proxy to vote on their behalf at the meeting.

In order to participate in the AGM and vote in the Board of Directors Election, individuals are required to be registered as a 2019 Cycling BC member by May 20, 2019.

Timeline:

March 19 – Call for Nominations for the Cycling BC Board of Directors

May 6 – Notice of AGM published

May 13 – Last day to send notice of any new business to the Board

May 20 – Closing call for nominations

May 20 – Date to determine the list of eligible voters

May 29 – Copy of approved financial statements available

June 9 – Agenda and Meeting Items sent out

June 12 – Notice of proxy vote appointment required

June 17 – Online voting closes, proxies due

June 19 – AGM

Meeting Documents:

2019 AGM Agenda and Meeting Rules (PDF) – Updated May 6, 2019
2019 AGM Proxy (PDF)
2018 AGM Minutes
2018 Cycling BC Audited Financial Statements (PDF)
Overview of Proposed Cycling BC Bylaw Changes (PDF)
Copy of Cycling BC Bylaws with Proposed Changes in Red (PDF)

2019 Board of Directors Election Webpage

2018 Annual General Meeting

DATE: October 25, 2018, at 7:00 PM
LOCATION: Camosun College, Lansdowne Campus (Wilna Thomas Building, Room 203), 3100 Foul Bay Road, Victoria, BC (map)

VIEW THE LIVE STREAM & CHAT: https://youtu.be/mAs5kQn3tas

2018 AGM & Board of Directors Election Results:
https://cyclingbc.net/news/2018/10/26/2018-agm-board-of-directors-election-results/

Those unable to attend the meeting online or in-person are able to appoint a proxy to vote on their behalf at the meeting.

In order to participate in the AGM and vote in the Board of Directors Election, individuals are required to be registered as a 2018 Cycling BC member by September 25, 2018.

Timeline:

August 24 – Notice of AGM
September 25– closing call for Board of Directors notice of interest/nominations
September 25 – date to determine list of members
October 18– notice of proxy vote appointment required
October 22 – online voting for Board of Directors election closes at 7pm
October 25 – AGM

Meeting Documents:

2018 AGM Agenda and Meeting Rules
2018 AGM Proxy
2017 AGM Minutes (June 21, 2017)
2017 EGM Minutes (October 30)
2017 Cycling BC Audited Financial Statements

2017 Extraordinary General Meeting

Date/Time: Monday, October 30, 2017, at 6:00 p.m.

Location: MEC Broadway meeting room, 130 West Broadway, 2nd floor

Purpose of the Meeting

Cycling BC Bylaws require membership fees to be approved annually at the AGM, or at an Extraordinary General Meeting (EGM) of the members. As proposed at the 2017 AGM, an EGM was held on Oct. 30, 2017, to approve the Cycling BC membership structure and fees for 2018.

A membership committee was struck by Cycling BC’s board of directors, to review a proposal for 2018 membership structure and fees. This was reviewed and approved by the board of directors.

Results of the Meeting

The board recommended the proposed membership structure and fees for 2018, which were approved by the membership at the EGM.

2017 Annual General Meeting

DATE: June 21, 2017, 7 pm

LOCATION: MEC Head Office, 1077 Great Northern Way, Vancouver, BC

LIVE STREAM & CHAT: Click here to view the recorded AGM live stream on YouTube.

AGM RESULTS:

Cycling BC 2017 AGM Update

In order to participate in the AGM and vote in the Board of Directors Election, individuals must be registered as a 2017 Cycling BC member by May 21, 2017.

Our goal is to maximize opportunity for all members from across the province to join in and participate in the AGM. To this end, members were able to vote online for the Board of Directors election and to participate via live stream and online chat during the AGM.

In order to participate in the AGM and vote in the Board of Directors Election, individuals were required to be registered as a 2017 Cycling BC member by May 21, 2017.

Those unable to attend the meeting in person were able to appoint a proxy to vote on their behalf at the meeting.

Timeline

April 14 – Notice of AGM
May 21 – date to determine list of members
May 26 – EXTENDED closing call for Board of Directors notice of interest
June 14 – notice of proxy vote appointment required
June 20 – online voting closes at 7 pm
June 21 – AGM

Board of Directors Election – ONLINE VOTING IS NOW CLOSED

Elections were held for five (5) directors in 2017. Fifteen interested parties submitted their notice of interest in being elected to the board. If you have any questions about the board of directors, please contact Erin Waugh, Executive Director, via email or phone (604-737-3034).

Meeting Documents

2017 AGM Agenda and Meeting Rules

2016 AGM Minutes

Business Arising from 2016 AGM

EGM Minutes November 2016

EGM Minutes March 2017

2017 Extraordinary General Meeting

Date/Time: Thursday, March 30, 2017, at 7:00 pm

Location: MEC Broadway meeting room, 130 West Broadway, 2nd floor

Purpose of the Meeting

In September, the Cycling BC Board of Directors struck a sub-committee to review our bylaws, to ensure that they are in compliance with the new BC Societies Act.

This Extraordinary General Meeting was called to approve changes to the bylaws, which not only address the need to comply with the new Act, but will also strengthen Cycling BC’s governance, allowing better continuity between boards and strengthening overall governance of the organization.

Results of the Meeting

The changes to our bylaws were approved unanimously. Click here for a copy of the updated bylaws.

2016 Extraordinary General Meeting

Date/Time: Wednesday, November 2nd, 2017, 7 pm

Location: MEC Head Office, located at 1077 Great Northern Way, Vancouver, BC.

Background: Bylaw Requirements & 2016 AGM

Cycling BC Bylaws require membership fees to be approved annually at the AGM, or at an Extraordinary General Meeting (EGM) of the members. As proposed at the 2016 AGM, an EGM was held on Nov. 2nd to approve 2017 fees.

A membership committee was struck by Cycling BC’s board of directors, to review a proposal for 2017 membership fees. This was reviewed and approved by the board of directors on September 12, 2016. The board then recommended the membership fees, which were approved by the membership.

2016 Annual General Meeting

The Cycling BC Annual General Meeting took place Wednesday June 15, 7:00pm at MEC Head Office, located at 1077 Great Northern Way, Vancouver, BC.

Our goal is to maximize the opportunity for all members from across the province to join in and participate in the AGM. To this end, the meeting was teleconferenced, removing the requirement for members to be in Vancouver to participate. The meeting was live streamed through YouTube, with a live chat component. Members not able to attend in person were be able to bring comments to the floor through a chat function associated with the broadcast.