Annual General Meeting

2016 Extraordinary General Meeting

Date/Time:

Wednesday, November 2nd, 7 pm

Location

MEC Head Office, located at 1077 Great Northern Way, Vancouver, BC.

Background: Bylaw Requirements & 2016 AGM

The Cycling BC Bylaws state that membership fees must be approved annually at the Annual General Meeting (AGM), or at an Extraordinary General Meeting (EGM) of the members. As proposed at the 2016 Cycling BC AGM on June 15, 2016, Cycling BC is holding an EGM to approve membership fees for 2017.

A membership committee was struck by Cycling BC’s board of directors, to review a proposal for 2017 membership fees. This was reviewed and approved by the board of directors at the meeting of the board on September 12, 2016.

The board recommends the following membership fees for approval by the membership:

Proposed Membership Fees

Licence Type

Fee

BC RIDE licence $60
UCI RACE licence

12 and under

$55

13 – 16 years

$70

17 – 22 years

$135

23 and older

$160
UCI TECHNICAL licence $85

Click here to read more about the proposed membership fees and licence structure for 2017.

Voting

Our goal is to maximize the opportunity for all members from across the province to have a voice by submitting their vote. As such, members are able to vote in one of three ways:

  • by attending the meeting in person
  • by proxy
  • electronically in advance of the meeting
Voting Option
How it works
Deadline to submit
Vote in person
Attend the extraordinary general meeting of the members on November 2, 2016, at 7 pm, to vote in person. November 2, 2017
Vote by proxy
If you are unable to attend the AGM in person, and would like another member who is attending to vote on your behalf, you can submit a notice of proxy. To do so, download and complete this form, and submit to vote@cyclingbc.net Oct. 26, 2017, 8 pm
Electronic vote submission
If you cannot attend the meeting in person, you may submit your vote electronically. To do so, download and complete this form, and submit to vote@cyclingbc.net Oct. 26, 2017, 8 pm

In accordance with Cycling BC’s bylaws, members will each have one vote. Each member attending the meeting in person may hold a maximum of ten (10) proxy votes.To be eligible to vote, you must be a member of Cycling BC as of Oct. 2, 2016. The bylaws state that 21 members present or by proxy will constitute a quorum. Majority rules.

2016 Annual General Meeting

Read a recap of the 2015-16 AGM here.

For information on the structure, objectives, and background of the Cycling BC Board of Directors, click here. To review the list of candidates, click here. Electronic voting closed on June 14th at 8 pm.

All voters will be entered into a draw to receive a brand new Cycling BC kit from Jakroo Canada!


The Cycling BC Annual General Meeting took place Wednesday June 15, 7:00pm at MEC Head Office, located at 1077 Great Northern Way, Vancouver, BC.

Our goal is to maximize the opportunity for all members from across the province to join in and participate in the AGM. To this end, the meeting was teleconferenced, removing the requirement for members to be in Vancouver to participate. The meeting was live streamed through YouTube, with a live chat component. Members not able to attend in person will be able to bring comments to the floor through a chat function associated with the broadcast.

CLICK HERE TO VIEW THE AGM LIVE STREAM

Our goal is to maximize the opportunity for all members from across the province to join in and participate in the AGM. We will be teleconferencing the meeting by live stream on YouTube.

Members not able to attend the meeting in person can join the live stream, and submit questions or remarks through the live chat when invited to do so. Remarks from the floor through online chat were relayed by a chat moderator.


Dates for the 2016 Cycling BC AGM:
April 17 Notice to apply for nomination to the Board of Directors
May 15 Closing date for submissions for nomination to the Board of Directors
May 15 Membership list closed for AGM. In order to attend and vote in the 2016 Cycling BC AGM, you must be registered as a member by this date.
June 8 Notice of proxy vote appointment required. If you are unable to attend the AGM, and would like another member to vote on your behalf at the meeting, Cycling BC must receive notice by this date. Please email membership@cyclingbc.net to give notice.
June 15, 7 pm Annual General Meeting
Documents:

2016 AGM Agenda & Meeting Rules
2015 Cycling BC Audited Financial Statements
2015 Cycling BC AGM minutes

Questions:

Questions can be directed to:

Jim Richards at jim@cyclingbc.net
Richard Wooles at richard@cyclingbc.net

2015 Annual General Meeting

Cycling BC’s Board of Directors will be hosting the 2015 Annual General Meeting on the 29th of May, 2015, as agreed upon by the membership at the 2014 Annual General Meeting.

Date:

May 29th, 7 pm

Location:

Sandman Signature Langley Hotel (8828 201 Street Langley)

Voting

Items up for vote by the membership are: 2014 AGM Minutes; 2015 AGM Agenda; 2016 Fee Structure; 2015 Proposed Bylaw Changes; and Cycling BC Board positions.

Members who are unable to attend the AGM have the opportunity to submit mail-in votes, as outlined in current bylaw 33. The proposed ballots can be downloaded here.

Requests for mail-in voting must be made 10 days in advance of the AGM, by May 22. Mail-in votes must be received by May 28 at 5pm. To request a ballot, or to have your name added to the ballot, please email Richard Wooles at Cycling BC.

Bylaws

After the last AGM, the current Board has been working on making the changes that the membership brought forward, and have offered a new updated working set of bylaws that we hope will meet the needs of the membership and the Government of BC. Please view this document to see the changes made with your feedback.

Documents:

2014 AGM Minutes

2015 AGM Agenda (Draft)

2016 Proposed Membership Fees

Communications regarding 2015 AGM:

AGM VENUE DETAILS

  • 2015 AGM – 7 pm, Friday May 29th, 2015 at Sandman Signature Langley Hotel, 8828 201 Street, Langley, BC
  • 2014 AGM – Sunday October 5th, 2014 at the Firefighter’s Hall, 6515 Bonsor Ave, Burnaby, BC
  • 2013 AGM – Sunday November 17th, 2013 at Jaycee House, 1251 Lillooet Rd, North Vancouver, BC
  • 2012 AGM – Sunday December 2nd, 2012 at the Abbotsford Air Cadet Building. 32470 Haida Drive, Abbotsford, BC
  • 2011 AGM – Saturday October 29th, 2011 at the Park Inn Hotel, Vancouver, BC
  • 2010 AGM – Saturday October 30th, 2010 at the Park Inn Hotel, Vancouver, BC

AGM MINUTES

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