Annual General Meeting
General Meetings
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2025 Annual General Meeting
Members of Cycling BC in good standing are invited to attend the Society’s Annual General Meeting (AGM). The purpose of the meeting is to review the organization’s financial statements for the year ended December 31, 2024, appoint an auditor for the next year, elect the board of directors, and introduce key governance matters, including bylaw amendments.
DATE: Monday, June 16, 2025
TIME: 7:00 PM (Pacific Standard Time)
LOCATION: Online Virtual Meeting via Zoom (view recording)Only those registered as members of Cycling BC on or before May 17, 2025, are eligible to vote. If you are unable to attend the meeting, you may designate a member in good standing as a proxy to vote on your behalf. Directions for voting by proxy are included on the proxy form.
We’d love for you to join us! Simply register here and we’ll send you a Zoom meeting link as soon as we confirm your registration.
Learn more about the proposed bylaw changes and the upcoming information session regarding them by clicking here to read the update.
ANNUAL GENERAL MEETING DETAILS & TIMELINE
March 11 – Call for Board Nominations
May 17 – Closing Call for Board Nominations
May 17 – Date to Determine List of Eligible Voters
May 26 – Notice of AGM published, Copy of Approved Financial Statements available
June 2 – Last day to send notice of any new business to the Board
June 6 – Agenda and Meeting Items sent out
June 9 – Notice of proxy vote appointment required
June 14 – Online voting for the board of directors election closes, Proxies due
June 16 – AGMMeeting Documents:
2025 AGM Agenda (PDF)
2025 AGM Meeting Rules (PDF)Summary of Proposed Bylaw Changes (PDF)
Proposed 2025 Cycling BC Bylaws (Redline Copy) (PDF)
Meeting Summary of June 9 Bylaws Information Session (PDF)
Cycling BC Operational Enhancement Initiative (OEI) Report by Sport Law (PDF)Bylaws Voting via CCN – http://cyclingbc.net/2025bylaws
2025 AGM Proxy Form (PDF) – if you’re planning to vote by proxy, notice is due June 9th
2025 New Business Form (PDF) – last day to send June 2nd2024 AGM Minutes (PDF)
Cycling BC Audited Financial Statements (for the year ending Dec.31, 2024) (PDF)
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2024 Annual General Meeting
Thank you to everyone who participated in the process and for your engagement in the AGM. Your participation and engagement play a crucial part in shaping the direction of our organization. View the June 24, 2024, AGM Meeting Minutes.
DATE: Monday, June 24, 2024
TIME: 7:00 PM (Pacific Standard Time)
LOCATION: Online Virtual Meeting via ZoomOur goal is to maximize the opportunity for all members from across the province to participate in the AGM. To this end, members will be able to vote online for the Board of Directors election and to participate via a virtual video conference during the AGM. Those unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting.
Timeline:
March 19 – Call for Nominations for the Cycling BC Board of Directors
May 12 – Closing Call for Nominations
May 25 – Date to Determine List of Eligible Voters
June 3 – Notice of AGM published, Copy of Approved Financial Statements Available
June 10 – Last day to send notice of any new business to the Board
June 14 – Agenda and Meeting Items sent out
June 17 – Notice of proxy vote appointment required
June 22 – Online voting closes, Proxies due
June 24 – AGM
Meeting Documents:2024 AGM Agenda (PDF)
2024 AGM Meeting Rules (PDF)2024 AGM Proxy Form (PDF) – notice due June 17th
2024 New Business Form (PDF) – last day to send June 10th2023 AGM Minutes (PDF)
2023 EGM (Dec 18) Minutes (PDF)
2023 EGM (Nov 21) Minutes (PDF)2023 Cycling BC Audited Financial Statements (PDF)
2024 AGM Proposed By-Law Amendments (PDF)
2024 Board of Directors Election
Additional documents for reference:
Membership Structure Review Committee – Terms of Reference (PDF) | 2024 Report/Recommendations (PDF)
Race Committee – Terms of Reference (PDF) | 2024 Report/Recommendations (PDF)
HopOn Review Committee – Terms of Reference (PDF) | 2024 Report/Recommendations (coming soon)
2024 Board Call for Nominations – Notice of Interest Form (PDF) or ONLINE FORM
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2023 Extraordinary General Meeting - Dec 18
A Cycling BC Extraordinary General Meeting (EGM) was held virtually on Tuesday, November 21, 2023, to vote on the proposed membership dues structure for 2024. As part of the meeting’s proceedings, a motion was proposed, which was approved by a majority of those present, to postpone the ratification of the proposed membership dues until Cycling BC can provide more details.
In response to the motion, Cycling BC has provided additional details surrounding the proposed membership dues and will hold another Extraordinary General Meeting (EGM) to be held online via Zoom on Monday, December 18, 2023, at 7:00 PM (PST).
As per Cycling BC’s bylaws, membership dues will be determined annually by Cycling BC Staff, recommended for approval by the Board and ratified by the Members at a General Meeting; the purpose of the December 18th EGM is to present the 2024 membership fee structure and to vote on the proposed 2024 fees based on the information that has been provided.
Members who are unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting. Please download, complete, and submit the proxy to Cycling BC according to the dates indicated on the proxy form.
To ensure that the process is fair, transparent, and that members have ample opportunity to review the proposal in advance of the EGM, where members will have the opportunity to ask questions and seek clarifications, we have provided the proposed 2024 fee structure below along with additional supporting information on the DEC 18, EGM webpage at https://cyclingbc.net
/about/agm/extraordinary-general-meeting/.DATE: Monday, December 18, 2023
TIME: 7:00PM (PST)
LOCATION: Online Virtual Meeting via Zoom | REGISTER NOW (required)EGM Timelines:
Nov.28, 2023 – Notice of EGM
Dec. 5, 2023 – Last day to send notice of any new business to the Board
Dec. 8, 2023 – Agenda and Meeting Items sent out
Dec. 11, 2023 – Notice of Proxy Vote appointment required
Dec. 16, 2023 – Proxies due to admin@cyclingbc.net
Dec.18, 2023 – EGMMeeting Documents:
EGM Webpage
Dec 18, 2023 EGM Agenda and Meeting Rules (PDF)
Dec 18, 2023 EGM PROXY FORM (PDF) -
2023 Extraordinary General Meeting - Nov 21
An Extraordinary General Meeting (EGM) of Cycling BC members has been called by the Board of Directors. The meeting will take place online via Zoom on:
DATE: Tuesday, November 21, 2023
TIME: 7:00 PM (PST)
LOCATION: Online Virtual Meeting via ZoomOur goal is to maximize the opportunity for all members from across the province to participate in the EGM. To this end, members will be able to participate via a virtual video conference during the EGM and those unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting.
As per Cycling BC’s bylaws, membership dues will be determined annually by Cycling BC Staff, recommended for approval by the Board and ratified by the Members at a General Meeting; the purpose of the November 21st EGM is to present the 2024 membership fee structure and to vote on the proposed 2024 fees.
To ensure that the process is fair, transparent, and that members have ample opportunity to review the proposal in advance of the EGM, we have created an EGM webpage with the proposed 2024 fee structure at https://cyclingbc.net
/about/agm/extraordinary-general-meeting/.Meeting Documents:
2023 EGM Agenda and Meeting Rules (PDF)
2023 EGM Proxy Form (PDF) -
2023 Annual General Meeting
DATE: Wednesday, June 21, 2023
TIME: 7:00 PM (PST)
LOCATION: Online Virtual Meeting via ZoomOur goal is to maximize the opportunity for all members from across the province to participate in the AGM. To this end, members will be able to vote online for the Board of Directors election and to participate via a virtual video conference during the AGM. Those unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting.
Timeline:
March 22 – Call for Nominations for the Cycling BC Board of Directors
May 07 – Closing Call for Nominations
May 22 – Date to Determine List of Eligible Voters
May 31 – Notice of AGM published, Copy of Approved Financial Statements Available
June 7 – Last day to send notice of any new business to the Board
June 9 – Agenda and Meeting Items sent out
June 14 – Notice of proxy vote appointment required
June 19 – Online voting closes, Proxies due
June 21 – AGM
Meeting Documents:2023 AGM Agenda and Meeting Rules (PDF)
2023 AGM Proxy Form (PDF)
2022 AGM Minutes (PDF)
2022 Cycling BC Audited Financial Statements (PDF)Bylaw Changes Briefing Note (PDF)
Bylaws & Constitution 2023 Redline Copy (PDF)2023 Board of Directors Election Webpage
2023 Call for Nominations – Notice of Interest Form -
2022 Annual General Meeting
DATE: Tuesday, June 21, 2022
TIME: 7:00 PM (PST)
LOCATION: Virtual Online MeetingOur goal is to maximize the opportunity for all members from across the province to participate in the AGM. To this end, members will be able to vote online for the Board of Directors election and to participate via a virtual video conference during the AGM. Those unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting.
Timeline:
March 21 – Call for Nominations for the Cycling BC Board of Directors
May 05 – Closing Call for Nominations
May 22 – Date to Determine List of Eligible Voters
May 31 – Notice of AGM published, Copy of Approved Financial Statements Available
June 08 – Last day to send notice of any new business to the Board
June 10 – Agenda and Meeting Items sent out
June 14 – Notice of proxy vote appointment required
June 19 – Online voting closes, Proxies due
June 21 – AGM
Meeting Documents:2022 AGM Agenda and Meeting Rules (PDF)
2022 AGM Proxy Form (PDF)
2021 AGM Minutes (PDF)
2021 Cycling BC Audited Financial Statements (PDF)2022 Board of Directors Election Webpage
2022 Call for Nominations – Notice of Interest Form -
PAST AGM MINUTES
- 2024 AGM Minutes – Cycling BC AGM Minutes June 24, 2024
- 2023 EGM Minutes – Cycling BC EGM (Dec 18) Minutes
- 2023 EGM Minutes – Cycling BC EGM (Nov 21) Minutes
- 2023 AGM Minutes – Cycling BC AGM Minutes June 21, 2023
- 2022 AGM Minutes – Cycling BC AGM Minutes June 21, 2022
- 2021 AGM Minutes – Cycling BC AGM Minutes June 22, 2021
- 2020 AGM Minutes – Cycling BC AGM Minutes September 15, 2020
- 2019 AGM Minutes – Cycling BC AGM Minutes June 19, 2019
- 2018 AGM Minutes – Cycling BC AGM Minutes October 25, 2018
- 2017 EGM Minutes – Cycling BC EGM Minutes October 30, 2017
- 2017 AGM Minutes – Cycling BC AGM Minutes June 21, 2017
- 2016 EGM Minutes – Cycling BC EGM Minutes November 2, 2016
- 2016 AGM Minutes – Cycling BC AGM Minutes June 15, 2016
- 2015 AGM Mintues – Cycling BC AGM minutes May 29 2015
- 2014 AGM Minutes – Cycling BC AGM Minutes Oct 5 2014
- 2013 AGM Minutes – Cycling BC AGM Minutes Nov 17 2013
- 2012 AGM Minutes – Cycling BC AGM Minutes Dec 2 2012
- 2011 AGM Minutes – Cycling BC AGM Minutes Oct 29 2011
- 2010 AGM Minutes – Cycling BC AGM Minutes Oct 30 2010