Annual General Meeting

General Meetings

  • 2023 Extraordinary General Meeting - Dec 18

    A Cycling BC Extraordinary General Meeting (EGM) was held virtually on Tuesday, November 21, 2023, to vote on the proposed membership dues structure for 2024. As part of the meeting’s proceedings, a motion was proposed, which was approved by a majority of those present, to postpone the ratification of the proposed membership dues until Cycling BC can provide more details.

    In response to the motion, Cycling BC has provided additional details surrounding the proposed membership dues and will hold another Extraordinary General Meeting (EGM) to be held online via Zoom on Monday, December 18, 2023, at 7:00 PM (PST).

    As per Cycling BC’s bylaws, membership dues will be determined annually by Cycling BC Staff, recommended for approval by the Board and ratified by the Members at a General Meeting; the purpose of the December 18th EGM is to present the 2024 membership fee structure and to vote on the proposed 2024 fees based on the information that has been provided.

    Members who are unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting. Please download, complete, and submit the proxy to Cycling BC according to the dates indicated on the proxy form.

    To ensure that the process is fair, transparent, and that members have ample opportunity to review the proposal in advance of the EGM, where members will have the opportunity to ask questions and seek clarifications, we have provided the proposed 2024 fee structure below along with additional supporting information on the DEC 18, EGM webpage at https://cyclingbc.net/about/agm/extraordinary-general-meeting/.

    DATE: Monday, December 18, 2023
    TIME: 7:00PM (PST)
    LOCATION: Online Virtual Meeting via Zoom | REGISTER NOW (required)

    EGM Timelines:

    Nov.28, 2023 – Notice of EGM
    Dec. 5, 2023 – Last day to send notice of any new business to the Board
    Dec. 8, 2023 – Agenda and Meeting Items sent out
    Dec. 11, 2023 – Notice of Proxy Vote appointment required
    Dec. 16, 2023 – Proxies due to admin@cyclingbc.net
    Dec.18, 2023 – EGM

    Meeting Documents:

    EGM Webpage
    Draft 2023 EGM Agenda and Meeting Rules (PDF)
    Dec 18, 2023 EGM PROXY FORM (PDF)
    Understanding the Cycling BC Budget (PDF)

  • 2023 Extraordinary General Meeting - Nov 21

    An Extraordinary General Meeting (EGM) of Cycling BC members has been called by the Board of Directors. The meeting will take place online via Zoom on:

    DATE: Tuesday, November 21, 2023
    TIME: 7:00 PM (PST)
    LOCATION: Online Virtual Meeting via Zoom

    Our goal is to maximize the opportunity for all members from across the province to participate in the EGM. To this end, members will be able to participate via a virtual video conference during the EGM and those unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting.

    As per Cycling BC’s bylaws, membership dues will be determined annually by Cycling BC Staff, recommended for approval by the Board and ratified by the Members at a General Meeting; the purpose of the November 21st EGM is to present the 2024 membership fee structure and to vote on the proposed 2024 fees.

    To ensure that the process is fair, transparent, and that members have ample opportunity to review the proposal in advance of the EGM, we have created an EGM webpage with the proposed 2024 fee structure at https://cyclingbc.net/about/agm/extraordinary-general-meeting/.

    Meeting Documents:

    2023 EGM Agenda and Meeting Rules (PDF)
    2023 EGM Proxy Form (PDF)

  • 2023 Annual General Meeting

    DATE: Wednesday, June 21, 2023
    TIME: 7:00 PM (PST)
    LOCATION: Online Virtual Meeting via Zoom

    Our goal is to maximize the opportunity for all members from across the province to participate in the AGM. To this end, members will be able to vote online for the Board of Directors election and to participate via a virtual video conference during the AGM. Those unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting.

    Timeline:

    March 22 – Call for Nominations for the Cycling BC Board of Directors

    May 07 – Closing Call for Nominations

    May 22 – Date to Determine List of Eligible Voters

    May 31  – Notice of AGM published, Copy of Approved Financial Statements Available

    June 7 – Last day to send notice of any new business to the Board

    June 9 – Agenda and Meeting Items sent out

    June 14 – Notice of proxy vote appointment required

    June 19 –  Online voting closes, Proxies due

    June 21 –  AGM


    Meeting Documents:

    2023 AGM Agenda and Meeting Rules (PDF)
    2023 AGM Proxy Form (PDF)
    2022 AGM Minutes (PDF)
    2022 Cycling BC Audited Financial Statements (PDF)

    Bylaw Changes Briefing Note (PDF)
    Bylaws & Constitution 2023 Redline Copy (PDF)

    2023 Board of Directors Election Webpage
    2023 Call for Nominations – Notice of Interest Form

  • 2022 Annual General Meeting

    DATE: Tuesday, June 21, 2022
    TIME: 7:00 PM (PST)
    LOCATION: Virtual Online Meeting

    Our goal is to maximize the opportunity for all members from across the province to participate in the AGM. To this end, members will be able to vote online for the Board of Directors election and to participate via a virtual video conference during the AGM. Those unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting.

    Timeline:

    March 21 – Call for Nominations for the Cycling BC Board of Directors

    May 05 – Closing Call for Nominations

    May 22 – Date to Determine List of Eligible Voters

    May 31  – Notice of AGM published, Copy of Approved Financial Statements Available

    June 08 – Last day to send notice of any new business to the Board

    June 10 – Agenda and Meeting Items sent out

    June 14 – Notice of proxy vote appointment required

    June 19 –  Online voting closes, Proxies due

    June 21 –  AGM


    Meeting Documents:

    2022 AGM Agenda and Meeting Rules (PDF)
    2022 AGM Proxy Form (PDF)
    2021 AGM Minutes (PDF)
    2021 Cycling BC Audited Financial Statements (PDF)

    2022 Board of Directors Election Webpage
    2022 Call for Nominations – Notice of Interest Form

  • PAST AGM MINUTES