Annual General Meeting

General Meetings

  • 2021 Annual General Meeting

    DATE: June 22, 2021
    TIME: 7:00 PM
    LOCATION: To be held virtually via online video conference

    2021 AGM MEETING MINUTES: to be posted after the meeting


    Our goal is to maximize the opportunity for all members from across the province to participate in the AGM. To this end, members will be able to vote online for the Board of Directors election and to participate via a virtual video conference during the AGM.

    Those unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting.

    In order to participate in the AGM and vote in the Board of Directors Election, individuals are required to be registered as a 2021 Cycling BC member by May 22, 2020.

    Timeline:

    March 22 – Call for Nominations for the Cycling BC Board of Directors

    May 6 – Closing Call for Nominations

    May 23 – Date to Determine List of Eligible Voters

    June 1  – Notice of AGM published, Copy of Approved Financial Statements Available

    June 8 – Last day to send notice of any new business to the Board

    June 12 – Agenda and Meeting Items sent out

    June 15 – Notice of proxy vote appointment required

    June 20 –  Online voting closes, Proxies due

    June 22 –  AGM


    Meeting Documents:

    2021 AGM Agenda and Meeting Rules (PDF)
    2021 AGM Proxy Form (PDF)
    2020 AGM Minutes (PDF)
    2020 Cycling BC Audited Financial Statements (PDF)

    2021 Board of Directors Election Webpage
    2021 Call for Nominations – Notice of Interest Form

  • 2020 Annual General Meeting

    DATE: Tuesday, September 15, 2020
    TIME: 7:00 PM
    LOCATION: To be held virtually via online video conference

    Please RSVP by completing the form below and we will send you an email with a link to the virtual meeting a day before the event.

    2020 AGM MEETING MINUTES: to be posted after the meeting


    Our goal is to maximize the opportunity for all members from across the province to participate in the AGM. To this end, members will be able to vote online for the Board of Directors election and to participate via a virtual video conference during the AGM.

    Those unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting.

    In order to participate in the AGM and vote in the Board of Directors Election, individuals are required to be registered as a 2020 Cycling BC member by August 16, 2020.

    Timeline:

    June 15 – Call for Nominations for the Cycling BC Board of Directors

    August 16 – Closing Call for Nominations, Date to Determine List of Eligible Voters

    August 25 – Notice of AGM published, Copy of Approved Financial Statements Available

    September 1 – Last day to send notice of any new business to the Board

    September 5 – Agenda and Meeting Items sent out

    September 8 – Notice of proxy vote appointment required

    September 13 –  Proxies due

    September 15 – Online voting closes at noon, AGM


    Meeting Documents:

    2020 AGM Agenda and Meeting Rules (PDF)
    2020 AGM Proxy Form (PDF)
    2019 AGM Minutes (PDF)
    2019 Cycling BC Audited Financial Statements (PDF)

    2020 Board of Directors Election Webpage

  • 2019 Annual General Meeting

    DATE: Wednesday, June 19, 2019
    TIME: 7:00 PM (join us for snacks/drinks at a pre-AGM social and open house from 5-7 PM)
    LOCATION: Cycling BC office, Unit 116 – 8337 Eastlake Drive, Burnaby, BC V5A 4W2

    VIEW THE LIVE STREAM & CHAT: https://youtu.be/GfAZ-JsVqCY

    MEETING MINUTES: *Coming Soon*


    Our goal is to maximize the opportunity for all members from across the province to participate in the AGM. To this end, members will be able to vote online for the Board of Directors election and to participate via live stream and online chat during the AGM.

    Those unable to attend the meeting online or in-person are able to appoint a proxy to vote on their behalf at the meeting.

    In order to participate in the AGM and vote in the Board of Directors Election, individuals are required to be registered as a 2019 Cycling BC member by May 20, 2019.

    Timeline:

    March 19 – Call for Nominations for the Cycling BC Board of Directors

    May 6 – Notice of AGM published

    May 13 – Last day to send notice of any new business to the Board

    May 20 – Closing call for nominations

    May 20 – Date to determine the list of eligible voters

    May 29 – Copy of approved financial statements available

    June 9 – Agenda and Meeting Items sent out

    June 12 – Notice of proxy vote appointment required

    June 17 – Online voting closes, proxies due

    June 19 – AGM


    Meeting Documents:

    2019 AGM Agenda and Meeting Rules (PDF) – Updated May 6, 2019
    2019 AGM Proxy (PDF)
    2018 AGM Minutes
    2018 Cycling BC Audited Financial Statements (PDF)
    Overview of Proposed Cycling BC Bylaw Changes (PDF)
    Copy of Cycling BC Bylaws with Proposed Changes in Red (PDF)

    2019 Board of Directors Election Webpage

  • 2018 Annual General Meeting

    DATE: October 25, 2018, at 7:00 PM
    LOCATION: Camosun College, Lansdowne Campus (Wilna Thomas Building, Room 203), 3100 Foul Bay Road, Victoria, BC (map)

    VIEW THE LIVE STREAM & CHAThttps://youtu.be/mAs5kQn3tas

    2018 AGM & Board of Directors Election Results:
    https://cyclingbc.net/news/2018/10/26/2018-agm-board-of-directors-election-results/


    Our goal is to maximize the opportunity for all members from across the province to participate in the AGM. To this end, members will be able to vote online for the Board of Directors election and to participate via live stream and online chat during the AGM.

    Those unable to attend the meeting online or in-person are able to appoint a proxy to vote on their behalf at the meeting.

    In order to participate in the AGM and vote in the Board of Directors Election, individuals are required to be registered as a 2018 Cycling BC member by September 25, 2018.

    Timeline:

    August 24 – Notice of AGM
    September 25– closing call for Board of Directors notice of interest/nominations
    September 25 – date to determine list of members
    October 18– notice of proxy vote appointment required
    October 22 – online voting for Board of Directors election closes at 7pm
    October 25 – AGM


    Meeting Documents:

    2018 AGM Agenda and Meeting Rules
    2018 AGM Proxy
    2017 AGM Minutes (June 21, 2017)
    2017 EGM Minutes (October 30)
    2017 Cycling BC Audited Financial Statements

  • 2017 Extraordinary General Meeting

    Date/Time: Monday, October 30, 2017, at 6:00 p.m.

    Location: MEC Broadway meeting room, 130 West Broadway, 2nd floor

    Purpose of the Meeting

    Cycling BC Bylaws require membership fees to be approved annually at the AGM, or at an Extraordinary General Meeting (EGM) of the members. As proposed at the 2017 AGM, an EGM was held on Oct. 30, 2017, to approve the Cycling BC membership structure and fees for 2018.

    A membership committee was struck by Cycling BC’s board of directors, to review a proposal for 2018 membership structure and fees. This was reviewed and approved by the board of directors.

    Results of the Meeting

    The board recommended the proposed membership structure and fees for 2018, which were approved by the membership at the EGM.

  • 2017 Annual General Meeting

    DATE: June 21, 2017, 7 pm

    LOCATION: MEC Head Office, 1077 Great Northern Way, Vancouver, BC

    LIVE STREAM & CHAT: Not Available

    AGM RESULTS:

    Cycling BC 2017 AGM Update


    In order to participate in the AGM and vote in the Board of Directors Election, individuals must be registered as a 2017 Cycling BC member by May 21, 2017.

    Our goal is to maximize opportunity for all members from across the province to join in and participate in the AGM. To this end, members were able to vote online for the Board of Directors election and to participate via live stream and online chat during the AGM.

    In order to participate in the AGM and vote in the Board of Directors Election, individuals were required to be registered as a 2017 Cycling BC member by May 21, 2017.

    Those unable to attend the meeting in person were able to appoint a proxy to vote on their behalf at the meeting.

     Timeline
    • April 14 – Notice of AGM
    • May 21 – date to determine list of members
    • May 26 – EXTENDED closing call for Board of Directors notice of interest
    • June 14 – notice of proxy vote appointment required
    • June 20 – online voting closes at 7 pm
    • June 21 – AGM
    Board of Directors Election – ONLINE VOTING IS NOW CLOSED

    Elections were held for five (5) directors in 2017.  Fifteen interested parties submitted their notice of interest in being elected to the board. If you have any questions about the board of directors, please contact Erin Waugh, Executive Director, via email or phone (604-737-3034).

    Meeting Documents

    2017 AGM Agenda and Meeting Rules

    2016 AGM Minutes

    Business Arising from 2016 AGM

    EGM Minutes November 2016

    EGM Minutes March 2017

  • 2017 Extraordinary General Meeting

    Date/Time: Thursday, March 30, 2017, at 7:00 pm

    Location: MEC Broadway meeting room, 130 West Broadway, 2nd floor

    Purpose of the Meeting

    In September, the Cycling BC Board of Directors struck a sub-committee to review our bylaws, to ensure that they are in compliance with the new BC Societies Act.

    This Extraordinary General Meeting was called to approve changes to the bylaws, which not only address the need to comply with the new Act, but will also strengthen Cycling BC’s governance, allowing better continuity between boards and strengthening overall governance of the organization.

    Results of the Meeting

    The changes to our bylaws were approved unanimously.  Click here for a copy of the updated bylaws.

  • 2016 Extraordinary General Meeting

    Date/Time: Wednesday, November 2nd, 2017, 7 pm

    Location: MEC Head Office, located at 1077 Great Northern Way, Vancouver, BC.

    Background: Bylaw Requirements & 2016 AGM

    Cycling BC Bylaws require membership fees to be approved annually at the AGM, or at an Extraordinary General Meeting (EGM) of the members. As proposed at the 2016 AGM, an EGM was held on Nov. 2nd to approve 2017 fees.

    A membership committee was struck by Cycling BC’s board of directors, to review a proposal for 2017 membership fees. This was reviewed and approved by the board of directors on September 12, 2016. The board then recommended the membership fees, which were approved by the membership.

  • 2016 Annual General Meeting

    The Cycling BC Annual General Meeting took place Wednesday June 15, 7:00pm at MEC Head Office, located at 1077 Great Northern Way, Vancouver, BC.

    Our goal is to maximize the opportunity for all members from across the province to join in and participate in the AGM. To this end, the meeting was teleconferenced, removing the requirement for members to be in Vancouver to participate. The meeting was live streamed through YouTube, with a live chat component. Members not able to attend in person were be able to bring comments to the floor through a chat function associated with the broadcast.

    Documents:

    2016 AGM Agenda & Meeting Rules
    2015 Cycling BC Audited Financial Statements
    2015 Cycling BC AGM minutes

  • 2015 Annual General Meeting

     

    Communications regarding 2015 AGM:
  • 2014 Annual General Meeting
  • AGM MINUTES