Extraordinary General Meeting
December 18, 2023
***IMPORTANT INFORMATION***
A Cycling BC Extraordinary General Meeting (EGM) was held virtually on Tuesday, November 21, 2023, to vote on the proposed membership dues structure for 2024. As part of the meeting’s proceedings, a motion was proposed, which was approved by a majority of those present, to postpone the ratification of the proposed membership dues until Cycling BC can provide more details.
In response to the motion, Cycling BC has provided additional details surrounding the proposed membership dues and will hold another Extraordinary General Meeting (EGM) to be held online via Zoom on Monday, December 18, 2023, at 7:00 PM (PST).
As per Cycling BC’s bylaws, membership dues will be determined annually by Cycling BC Staff, recommended for approval by the Board and ratified by the Members at a General Meeting; the purpose of the December 18th EGM is to present the 2024 membership fee structure and to vote on the proposed 2024 fees based on the information that has been provided.
Members who are unable to attend the meeting online are able to appoint a proxy to vote on their behalf at the meeting. Please download, complete, and submit the proxy to Cycling BC according to the dates indicated on the proxy form.
To ensure that the process is fair, transparent, and that members have ample opportunity to review the proposal in advance of the EGM, where members will have the opportunity to ask questions and seek clarifications, we have provided the proposed 2024 fee structure below along with additional supporting information.
When you join Cycling BC, you're part of a community of cyclists dedicated to growing our sport.
Click here for the full infographic to learn more about what we do.
A modest fee increase is proposed to continue supporting the growth of our sport and ensuring you get value whether you race, ride fondos or simply enjoy a ride with friends.
WHEN YOU…
RACE – you get access to hundreds of organized events, challenging and motivating you to achieve your cycling goals.
RIDE WITH A CLUB – you ride with others who share your passion, make meaningful social connections, and benefit from trained club ride leaders and coaches who can vastly enhance your riding experiences.
RIDE FOR LEISURE – you can ride with peace of mind knowing that you’re protected with accident insurance whether you’re on a solo ride or riding with family & friends.
SUPPORT YOUTH – you ensure the future growth of the sport through grassroots initiatives like HopOn and Club-driven youth programming & encourage future champions through high-performance athlete development.
Proposed 2024 Membership Fee Structure
Membership Licence Type |
2023 Price |
2024 Price |
Total Increase |
Affiliation Fee Increase |
Insurance Premium Increase |
Increased Contribution to Operating Costs |
|---|---|---|---|---|---|---|
| Cycling 4 All | $93.00 |
$98.15 |
$5.15 |
$0.63 |
$2.96 |
$1.57 |
| Provincial Race | ||||||
U17 |
$88.00 |
$92.90 |
$4.90 |
$0.63 |
$2.96 |
$1.32 |
17+ |
$138.00 |
$145.40 |
$7.40 |
$0.63 |
$2.96 |
$3.82 |
| UCI | ||||||
U13 |
$76.00 |
$80.04 |
$4.04 |
$0.50 |
$2.96 |
$0.58 |
U17 |
$93.00 |
$98.77 |
$5.77 |
$0.50 |
$2.96 |
$2.31 |
U19* |
$93.00 |
$133.95 |
* |
$2.25 |
$2.96 |
* |
U23 |
$160.00 |
$169.12 |
$9.12 |
$2.25 |
$2.96 |
$3.91 |
Adult |
$188.00 |
$198.52 |
$10.52 |
$2.25 |
$2.96 |
$5.31 |
| Technical | $104.00 |
$111.28 |
$7.28 |
$2.25 |
$2.96 |
$2.07 |
* UCI U19 price was reduced in 2023; however, the Cycling Canada affiliation fee for U19 is not reduced ($24.75 vs $5.50). U19 revert to 2022 pricing to address cost of Cycling Canada affiliation.
Growing Our Sport
Why the fee increase?
As a Cycling BC member, you are part of a community of over 6,000 cycling enthusiasts and we need your help to continue improving and growing our sport.
With the support of the board and after thoughtful consideration, we’re proposing a modest increase that will help us continue providing best-in-class programs, on top of 24/7 accident insurance whenever you ride your bike & general liability insurance for events and club rides.
That’s peace of mind, knowing that for the price of 2 coffees (roughly the cost of the increase for most licence types), every time you get on your bike—you’re covered—and you also have access to additional member benefits.
Cycling BC Member Insurance Coverage
Insurance Coverage |
Amounts |
|---|---|
| Commercial General Liability (CGL) for registered/sanctioned events and activities, including club group rides. |
$10,000,000 |
| 24/7 Ride Accident Insurance while riding anywhere in Canada or the continental USA but treatment must be in Canada. |
$50,000 |
Fracture Benefit |
$5,000 |
Medical Expenses |
$5,000 |
Rehab |
$15,000 |
Insurance Comparison
Cycling BC vs Other Insurance
Membership Type |
CYCLING BC - Cycling for All | CYCLING BC - Provincial Race | CYCLING BC - UCI Race (Adult) | Pedal Power (No competition) | Pedal Power (Accident coverage during competition) |
|---|---|---|---|---|---|
Price |
$98.15 | $145.40 | $198.52 | $121.00 | $144.00 |
| 24/7 Accident | |||||
| CGL - Registered Events @ $10 Million/Occurrence | |||||
| CGL - Personal @ $1 Million | |||||
| CGL - Personal @ $1 Million (purchase from Pedal Power as a Cycling BC member) | $30.00 | $30.00 | $30.00 | ||
| Access to Races/Events/Club Activities | |||||
| Access to Sport Pathway/Category Racing |
Club Insurance Comparison
Cycling BC vs Other Insurance
| Club Coverage: | Price: | Savings: |
|---|---|---|
| Cycling BC @ $10 Million | $200.00 | 92% |
| Private Insurance @ $5 Million | $2,500.00 |
Event Insurance Comparison
Cycling BC vs Other Insurance
| Event Coverage (based on 15 Race Crit-Series with 100 participants per race) | Price: | Savings: |
|---|---|---|
| Cycling BC @ $10 Million | ||
Minimum (eg. grassroots series) |
$500.00 | 97% |
Maximum (AAA sanction, eg. Nationals @ $625/race) |
$9,375.00 | 47% |
| Private Insurance @ $5 Million | $17,625.00 | |
| Average Cost per Race - Private Insurance | $1,175.00 |
Additional Member Benefits
Cycling BC members can also save hundreds of dollars through Cycling BC’s member benefits programs with our community partners who offer exclusive Cycling BC member discounts on a wide array of cycling-related products and services, including:
- 20% off at NOBL Wheels
- 15% off Samsara women’s cycling apparel
- 40% off FLY Racing products and apparel
- 15% off at Nomad Frontiers online bike shop
- 15% off Doma
- 35% off Bracelayer compression gear
- 40% off Mountain Lab Gear
- Free Evo Car Share Membership + 45 minutes free (over $50 in value)
and more!
- FAQs
- Additional Info
- Cost-Savings
- Early Bird & Family Discounts
- Draft Budget Detail
- EGM Dates and Documents
Q: Why is there a need for a membership fee increase?
Cycling BC faces increasing financial pressure due to rising costs in affiliation fees, insurance and operating expenses:
1. Increase in Cycling Canada affiliation fees:
- 25% for Cycling for All, Provincial Race, HopOn members, and club and team affiliations.
- 10% for UCI licences
Affiliation fees to Cycling Canada, the national governing body for cycling, play a crucial role in advancing and promoting the sport of cycling across the country including such things as National Development and Coaching programs, Event Support, Officials Development, National Teams, Advocacy and Sport Development, Youth and Grassroots Initiatives, just to name a few.
2. A 10% increase in insurance premiums:
Insurance costs are rising not just because of market conditions but also because Cycling BC members are using the insurance coverage provided with their membership.
In addition, we’ve been able to support the families of members with catastrophic injuries because of the insurance included with membership. Some were injured during non-sanctioned rides and the 24/7 accident insurance was able to cover them.
Participation in the insurance program means that support is there if needed and that those who need it, are supported at lower prices. The support that our 24/7 coverage has provided members has the potential to be life-changing.
3. Inflation and rising operating costs:
We must consider the impact of inflation and rising costs to ensure ongoing sustainability.
Q: Will the fee increase affect all members equally?
We are committed to a fee increase using a similar model to 2023. In 2024, Cycling BC will conduct a full review of our membership structure with community input and consultation.
Q: Are there any incentives or discounts associated with the fee increase?
If the new fees are approved, we will continue to offer early bird registration discounts and discounted rates for families to ensure membership remains accessible.
Q: How will the fee increase benefit members directly?
The fee increase will continue to allow members to benefit from the insurance coverage and the many programs and services delivered by Cycling BC.
Q: What measures are in place to ensure the organization’s funds are used responsibly?
The board of directors keeps strong financial oversight and accountability of the organization’s financial well-being. Your elected board of directors ensures that members’ fees are used responsibly. A financial committee made up of members is also in place to perform regular audits and reporting of the organization’s financial status.
Q: What measures have you taken, or are considering, to reduce costs?
In recent times, we’ve had to make some tough decisions to streamline our operations and ensure financial sustainability. One of these difficult decisions has involved reducing the number of staff. While these cost-saving measures are necessary to address our financial situation, we remain committed to delivering the programs and services you rely on.
We are looking at all areas of the business including our current office space and will consider what is best for the organization. Our lease is up in spring 2024. If you or someone you know may have space to donate, please contact us.
As a Provincial Sport Organization (PSO), Cycling BC is mandated to deliver programming related to participation in sports, coaches’ development, athletes’ development, as well as races and events. Consequently, as a PSO, we also have access to grants and any further cuts to programming may result in a loss of grant revenue, which could put Cycling BC in an even more vulnerable situation.
We will continue to look for cost efficiencies where possible that have little to no impact on our government funding.
Q: How can members provide input or feedback on the fee increase?
We value your input. Please use this contact form and more importantly, consider attending the EGM to ask your questions and cast your vote on this important matter.
Q: What happens if the fee increase is not approved?
If the fee increase is not approved, we will face financial challenges that will affect the quality of our programs and services. Together with our members, we hope to secure the long-term future of the organization.
Additional Insurance Info
Currently, your Cycling BC membership includes all of the following insurance items below.
- Ride Accident insurance covers injuries and medical expenses such as physiotherapy, resulting from a bike accident while riding anywhere in Canada—including both sanctioned and non-sanctioned bike riding activities. This coverage also includes a fracture benefit with a cash payout of up to $5,000, depending on the injury.
- General liability insurance coverage of up to $10,000,000 per occurrence of any Cycling BC member alleged to have caused bodily injury or property damage (to a vehicle, for example) to a third party—during sanctioned Cycling BC races or Cycling BC affiliated club group rides only.
- Errors and Omissions insurance covers certain lawsuits alleging purely economic damages arising out of the performance of a Cycling BC member—this coverage is most applicable to coaches, team managers, directors, etc.
- Access to discounted pricing for Director’s and Officer’s Liability insurance covering lawsuits ranging from allegations of wrongful acts, to financial mismanagement, to errors in judgement and negligence—this coverage is most applicable to the board of directors of a club.
Staff
In recent times, we’ve had to make some tough decisions to streamline our operations and ensure financial sustainability. One of these difficult decisions has involved reducing the number of staff. While these cost-saving measures are necessary to address our financial situation, we remain committed to delivering the programs and services you rely on.
Office
We are looking at all areas of the business including our current office space and will consider what is best for the organization. Our lease is up in spring 2024. If you or someone you know may have space to donate, please contact us.
Programs
As a Provincial Sport Organization (PSO), Cycling BC is mandated to deliver programming related to participation in sports, coaches’ development, athletes’ development, as well as races and events. Consequently, as a PSO, we also have access to grants and any further cuts to programming may result in a loss of grant revenue, which could put Cycling BC in an even more vulnerable situation.
We will continue to look for cost efficiencies where possible that have little to no impact on our government funding.
If you’re interested in sponsoring or making a donation to Cycling BC, please get in touch with us today.
- A 10% early bird discount on the proposed 2024 membership fee will be available until (Date TBA).
- A 10% family discount will be applied to families purchasing licences for a minimum of one adult and two children (under 19) who are all living in the same household. Licences must be purchased at the same time.
Please note: This is an unofficial estimate of 2023 and an unapproved 2024 budget. DRAFT/CONFIDENTIAL
EGM Timeline:
Nov.28, 2023 – Notice of EGM
Dec. 5, 2023 – Last day to send notice of any new business to the Board
Dec. 8, 2023 – Agenda and Meeting Items sent out
Dec. 11, 2023 – Notice of Proxy Vote appointment required
Dec. 16, 2023 – Proxies due to admin@cyclingbc.net
Dec.18, 2023 – EGM
Meeting Documents:
Draft 2023 EGM Agenda and Meeting Rules (PDF)
Dec 18, 2023 EGM PROXY FORM (PDF)
