Event Sanctioning

As a Provincial Sport Organization (PSO), Cycling BC supports and regulates cycling events by establishing a framework for which events and competitions take place, ensuring that they are safe, fair, and adhere to established rules and regulations.

Why sanction your event with Cycling BC?

By sanctioning an event with Cycling BC, organizers ensure that the event meets minimum safety standards, insurance protections, and provides a high-quality experience for participants. Organizers can also benefit from:

an organized competition framework
general liability insurance
event promotion and inclusion on Cycling BC’s events calendar
access to single-event licences (insurance) for participants without a Cycling BC licence
assigned commissaires for competitions
event eligibility for upgrade points
access to certificates of insurance, and more.

Whether you’re organizing your first grassroots ride or elevating a long-standing race series, Cycling BC is here to support you in creating a safe, inclusive, and memorable experience for athletes of all ages and abilities.

If you have any questions at any point, please contact events@cyclingbc.net.

Sanction an Event Clone Last Year's CCNBIKES Event Bid to Host Provincials

Sanctioning an Event

To help you get your event sanctioned with Cycling BC, we’ve outlined some key steps below.

Getting started:

1) Review the sanctioning type descriptions in the section below to determine which type best matches your event. Contact us if you need assistance or to discuss your event goals.

2) Cycling BC membership and affiliation as a club or organizer are required to sanction your event.

If you are not already a member, sign up for a membership and select ‘UCI Technical: Event Organizer’ during the sign-up process.
Start (or join) an affiliated organization to ensure your event can be adequately supported and insured.

3) Submit your Sanctioning Application and set up your event registration platform.

We invite organizers to review our Sanctioning FAQs at the bottom of this page, as well as the 2026 Sanctioning Memo, for guidance on preparing a successful event.

Choose a Sanctioning Type

Explore the tabs below to find the sanctioning level that best fits your event.

Participatory Events
Competitive Events

Participatory events are typically non-competitive events that focus on inclusion, fun, or personal achievement and are open to a wide range of ages and abilities. Some examples include fondos, charity rides, skills clinics, or recreational rides in the USA.

USA Recreational Events:

This is for training and recreational rides in the contiguous USA (excludes Alaska and Hawaii).
- This is NOT for competing in the USA. Clubs/Teams competing in the USA should complete this online form (cyclingbc.net/ridereg).
All participants must be Cycling BC members.
All participants must be club/team members.
CCNBikes event registration is recommended for administrative purposes.
Sanctioning fee: $250 per day.

Education Events (e.g., Skills Clinics):

Education events that either charge a fee, award upgrade points, or are open to the public (non-members).
Clinics must be led by an accredited Cycling BC Club-Assistant (or higher) coach/instructor.
Non-Cycling BC members can participate by using a Single-Event License (SEL) or HopOn Membership.
CCNBikes event registration is recommended for administrative purposes.
Sanctioning fee: $40 per day.

Mass-Participation Events:

Charity or Gran-Fondo style event with a mass start time
Non-Cycling BC members can participate by completing Cycling BC’s non-member liability waiver.
CCNBikes event registration is recommended for administrative purposes.
Sanctioning Fee: $200 per day + a per participant fee*
- *$5 per non-Cycling BC member for events that use CCNBikes for event registration, or $5 for all participants for events that use a different registration platform.
- For events with over 500 participants, please contact us for a quote on pricing.

Participatory Events Sanctioning Matrix:

Participatory Event Type	Sanctioning Application Deadline	Organizer Fees	Event Registration	Participant Licence Requirements
USA Recreation	14 days ($50 rush fee)	$250/day	CCNBikes recommended. No close date.	Any Cycling BC licence
Education	30 days ($50 rush fee)	$40/day	CCNIKES required. Reg closes 1 day before.	Any Cycling BC licence, Single-Event Licence or HopOn
Mass-Participation 500	30 days ($50 rush fee)	$200/day upfront + $5/non-member post-event	CCNIKES encouraged [save $ in post-event]	Any Cycling BC licence, or must sign non-Cycling BC Member Waiver
Mass-Participation 500 Plus	30 days ($50 rush fee)	$200/day upfront + negotiate post-event	CCNIKES encouraged [save $$ in post-event]	Any Cycling BC licence, or must sign non-Cycling BC Member Waiver

Competitive events are structured around timed results, points, rankings, and performance. Except for grassroots, these events typically follow formal rules and regulations, riders compete with others in their category, and the races are overseen by commissaires. Examples include Road racing, Track, BMX races, CX races, MTB XC races, and Downhill events.

Grassroots Competitions:

Designed for self-seeded community competitions
Race categories may differ from Cycling BC standards, though alignment is encouraged for consistency.
Race Technical Guides are not required, but tech guide templates are available to support organizers who choose to use them.
Cycling For All, Provincial Race, or UCI Race licenses are permitted. Single-Event Licenses (SELs) are available to non-Cycling BC members and can be used for all categories.
CCNBikes event registration is recommended for administrative purposes.
Sanctioning fees:
- $30 per day for events with under 100 participants
- $40 per day for events with 100 or more participants

A & AA Competitions:

Designed for categorized competitions that include commissaires, upgrade points, and provincial competition rules and technical guidelines.
Technical Guides are required and must be drafted, managed, and approved in cooperation with Cycling BC.
BC Cup and Provincial Championship titles are sanctioned as AA Competitions.
Provincial Race or UCI licenses are required. Cycling for All and Single-Event Licenses (SELs) are only available for open/beginner/novice categories.
CCNBIKES registration and/or a formal licence check is required* (exceptions permitted only under special circumstances).
Sanctioning Fees:
- $280 per day for A-Regional
- $405 per event for AA-Provincial

AAA & AAA+ Competitions:

Designed for UCI competitions that follow Cycling Canada and UCI regulations.
Technical Guides are required and drafted, managed, and approved by Cycling Canada and the UCI.
UCI licenses are required. Provincial Race, Cycling for All and Single-Event Licenses (SELs) are only available for open/beginner/novice or non-championship categories.
CCNBIKES registration and/or a formal licence check is required* (exceptions permitted only under special circumstances).
Sanctioning Fees:
- $625 per event for AAA-Competitions (UCI: C1, C2, C3, or CS)
- $2500 per event for AAAA+ Competitions (UCI: HC, World Cup)
Additional fees may apply and are due to Cycling Canada and the UCI. Contact Cycling Canada 18-24 months before your proposed event.

Competitive Events Sanctioning Matrix:

Competitive Event Type	Sanctioning Application Deadline	Organizer Fees	Cycling BC Contributes	Event Registration	License Type	Tech Guide
Grassroots 100	30 days ($50 rush fee)	$30/day	n/a	CCNBikes Encouraged. Closes 1 day before.	Any Cycling BC licence, Single-Event Licence	n/a
Grassroots 100 Plus	30 days ($50 rush fee)	$40/day	n/a	CCNBikes Encouraged. Closes 1 day before.	Any Cycling BC licence, Single-Event Licence	n/a
A (Regional)	60 days ($100 rush fee)	$280/day	2+ Officials ~ $800	CCNBikes Encouraged*. Close 1 business day before.	Provincial Race, UCI, Single-Event Licence	30-day draft, 21-day public
AA (BC Cup, Provincials)	90 days ($200 rush fee)	$405/event	3+ Officials ~$1000	CCNBikes Required*. Close 2 business days before.	Provincial Race, UCI, Single-Event Licence**	45-day draft, 30-day public
AAA (UCI, Nationals)	120 days ($300 rush fee)	$625/event + CC fees	1 Official ~ $300	CCNBikes Required*. Close 3 business days before.	UCI, Single-Event Licence**	60-day draft, 45-day public
AAA+ (UCI, World Cup)	120 days ($300 rush fee)	$2500/event + CC Fees	n/a	CCNBikes Required*. Close 7 business days before.	UCI	60-day draft, 45-day public

* Contact events@cyclingbc.net for more information.
** Learn more about discipline-specific policy on our organizer resources page.

We believe organizing cycling events in BC should be welcoming and rewarding, helping build a safer and more vibrant riding community.

To support this, Cycling BC offers tools and one-on-one guidance for new organizers. Contact us or explore the FAQs for all resources and next steps.

Sanctioning FAQs

Frequently Asked Questions

Do I need Cycling BC sanctioning for my event?

Understanding the difference between sanctioned and non-sanctioned events is important.

Sanctioned events are officially recognized and regulated by relevant governing bodies, such as Cycling BC, ensuring adherence to established best practices and standards.

Sanctioned events can include the following benefits: insurance and safety, official recognition, competition rules and standards, and trained and certified officials.

In contrast, non-sanctioned events are not governed by Cycling BC or another governing body and may not follow the same standards. This distinction can affect factors such as liability, eligibility, and the level of competition.
Do I need a land-use permit for my event?

In addition to your Cycling BC sanctioning, many events require a land-use permit from the municipality, regional district, provincial ministry, or private landowner responsible for the venue. Each jurisdiction has its own criteria, but permits are commonly required when an event will impact the ordinary use of the public or private land, or any impact on park users, road users, or traffic flow.

Check with your venue (city, park, private property, land owner, etc.) early in your planning process to confirm local requirements.
What insurance coverage is available?

Cycling BC provides a comprehensive insurance program to protect clubs, organizers, members, and event partners. The Commercial General Liability (CGL) policy offers $10 million in liability coverage for bodily injury or property damage claims brought by third parties (such as participants, spectators, landowners, or municipalities). If a claim occurs, the policy covers the cost of legal defence and any settlement or court-awarded damages.

Cycling BC-sanctioned events are covered under this policy, provided the event has been approved and documented adequately through the sanctioning process.
Which platform can I use for event registration?

Cycling BC strongly recommends using CCNBIKES for event registration. CCNBIKES seamlessly integrates with Cycling BC’s membership, affiliation, sanctioning, waivers, and Single-Event License systems. This integration ensures accurate insurance validation and compliance with Cycling BC, Cycling Canada, UCI, and other neighbouring PSOs/NSOs that also use CCNBIKES.

Additionally, CCNBIKES streamlines workflows for organizers, participants, volunteers, and commissaires, allowing Cycling BC to effectively support your event before, during, and after race day.

Organizers have the option to use a different platform, but they are entirely responsible for fulfilling all Cycling BC administrative requirements—This includes verifying participant licenses and insurance, collecting waivers, confirming club or team affiliations, and generating accurate start lists. Additionally, organizers must include clear instructions in their registration confirmation emails so that participants can complete any remaining Cycling BC forms before the event.

Click here to compare processing fees between CCNBIKES and other alternative platforms.
Can participants who don’t have a Cycling BC membership participate in my event?

Yes, depending on the level of the event, non-Cycling BC members can participate with a Single-Event Licence, which can be used for specific categories, typically in the open/novice/non-championship levels.

For Mass-Participation rides (e.g., charity rides, community rides), non-Cycling BC members must sign the Cycling BC Liability Waiver.
Can non-BC residents participate in my event?
Requirements for non-BC residents depend on the type of licence they hold. These steps are automatically completed when events use CCNBIKES, streamlining verification for organizers, commissaires, and participants.

If your event uses an alternative platform, please direct riders to the appropriate links below.
- Canadian UCI Race Licence (other province/territory): Sign the Cycling BC waiver at cyclingbc.net/waiver and present the confirmation email at package pickup.
- Canadian Provincial Race Licence, recreational licence, or no licence: Purchase a Single-Event License at cyclingbc.net/single-event and present the confirmation email at package pickup.
- USA Cycling UCI Race Licence: Sign cyclingbc.net/waiver and present the confirmation email along with your USAC UCI licence, which includes Sports Accident coverage while competing abroad.
- USA Cycling Domestic Licence: Purchase a Single-Event License at cyclingbc.net/single-event. Cycling BC Sports Accident coverage is not available to non-BC residents. Category eligibility may be restricted depending on the sanctioning level.
- International UCI Race Licence (non-USA): Sign cyclingbc.net/waiver and present the confirmation email, along with your UCI licence and a letter of permission from your national federation confirming you are authorized to compete abroad.
Where can I find the rules and regulations for my type of event?

Please visit the Cycling BC Race Rules webpage.
What resources are available to help me organize an event?

Please visit our event organizer resources page for a wide range of tools and resources to help organizers plan safe, well-structured, and successful events.
How can I get my event posted on the Cycling BC events calendar?

To support effective promotion, please include a clear and accurate event description in your sanctioning application. Once approved, your event will be added to the Cycling BC Events Calendar.
What do I need to do after my event?

To support timely insurance processing and continuous program improvement, organizers must report any accidents at cyclingbc.net/accident and complete the organizer post-event report—or debrief with Cycling BC Events staff—within 48 hours after your event.

Organizers of Mass-Participation events that use a different registration platform from CCN must also provide a post-event participant list and digitally signed waivers.