Event Sanctioning

with Cycling BC

As a Provincial Sport Organization (PSO) and governing body, one of Cycling BC’s key roles is to support and regulate cycling events by establishing a framework for which events and competitions take place, ensuring that they are safe, fair, and adhere to established rules and regulations set by Cycling BC, Cycling Canada, or the Union Cycliste Internationale (UCI).

Why sanction with Cycling BC?
By sanctioning an event with Cycling BC, organizers ensure that the event meets minimum safety standards and provides a high-quality experience for participants. Organizers also benefit from

an organized competition framework
general liability insurance
event promotion and inclusion on Cycling BC’s events calendar
access to single-event licences (insurance) for participants without a Cycling BC licence
assigned commissaires for competitions
event eligibility for upgrade points
access to certificates of insurance, and more.

For more information about event sanctioning with Cycling BC, please contact Cycling BC’s Event Operations Team (cj@cyclingbc.net).

Please note: Event organizers must hold a current Cycling BC technical licence and affiliate with Cycling BC to sanction an event.

Participatory Events

Club Recreation in the USA:

This is for club training and recreational rides in the contiguous USA (excludes Alaska and Hawaii).
This option is NOT for clubs competing in the USA. In that case, complete this free online form (cyclingbc.net/ridereg).
All participants must be Cycling BC members.
All participants must be members of the club.
CCNBikes event registration is recommended for administrative purposes.
Preview the USA Club Ride agreement
Event Sanctioning Fee: $250 per day.

Education Event:

This is for affiliated organizations hosting clinics that charge a registration fee to members or are open to the public (non-Cycling BC members).
Clinics must be led by an accredited Cycling BC Club-Assistant (or higher) coach/instructor.
Single-event licences are available for non-Cycling BC members.
CCNBikes event registration is required for administrative purposes.
Preview the Education Event Agreement.
Event Sanctioning Fee: $40 per day.

Mass-Participation Event:

This is for Charity Rides and Gran Fondos, where there is a mass start in waves, and riders are grouped by age, distance to complete, teams, estimated finish times, and not by skill/ability levels.
Non-Cycling BC members can participate by completing the non-member liability waiver (cyclingbc.net/prospective).
CCNBikes is strongly recommended for administrative purposes.
Preview the Mass-Participation Agreement.
Event Sanctioning Fee: $200 plus $5.00 per non-Cycling BC member rider.
- For events with over 500 participants, please email cj@cyclingbc.net to discuss custom pricing.

Competitive Events

For competitions hosted by Cycling BC-affiliated organizations that charge a participant registration fee or are open to the public. Sanctioning applications must be submitted at least 28 days before a competitive event.

NEW FOR 2025:

According to USA Cycling (USAC) regulations, non-UCI Race license holders must purchase a Single-Event License to compete in BC events. Only UCI Race License holders may compete across international borders but must sign Cycling BC’s online liability waiver, either included in the out-of-province registration rule integrated with CCNBIKES Event Registration or standalone at cyclingbc.net/waiver.
Single-event license purchases and event registration close at least two business days before the competition (e.g., 11:59 pm on Wednesdays for a Saturday start).

Grassroots 100:

This option is for events with fewer than 100 total participants.
No commissaires (race officials).
No upgrade points are available.
Riders are self-seeded.
Race categories may vary from Cycling BC and Cycling Canada standards, although aligning categories is encouraged for consistency.
CCNBikes event registration is strongly encouraged for administrative purposes.
Single-event licences are available for non-Cycling BC members (Non-Canadians receive liability only).
Preview the Grassroots 100 Agreement.
Event Sanctioning Fee: $30 per day.

Grassroots 100 Plus:

This option is for events with 100 or more total participants.
No commissaires (race officials).
No upgrade points are available.
Riders are self-seeded.
Race categories may vary from Cycling BC and Cycling Canada standards, although aligning categories is encouraged for consistency.
CCNBikes event registration is strongly encouraged for administrative purposes.
Single-event licences are available for non-Cycling BC members (Non-Canadians receive liability only).
Preview the Grassroots 100 Plus Agreement.
Event Sanctioning Fee: $40 per day.

A, AA, AAA Competitions:

These options are for competitions that group riders by ability or age categories.
Upgrade points are available.
Commissaires (race officials) assigned by Cycling BC and/or Cycling Canada*
Adhere to Cycling BC’s standardized Race Rules.
CCNBikes event registration is strongly encouraged for administrative purposes, including licence/insurance validation, start lists, and club/team affiliation verification. Organizers using a registration platform other than CCNBikes are responsible for verifying that all participants have the appropriate race licences or have signed our online waiver.
Athletes can participate in the Novice/Open categories by purchasing a Single-Event License (SEL).
- Preview the A-Regional Agreement.
- Preview the AA-Provincial Agreement.
- Preview the AAA-National Agreement.

Get started in 3 easy steps:

Buy a Cycling BC membership: Select a UCI Technical Event Organizer
Affiliate your organization as a Club, Team, or Business.
Use the APPLY button below to submit a Sanctioning Application.

Extras:

Use the other tabs to compare each sanctioning type and understand how your event can welcome prospective members.
Review our Organizer Resources page to prepare your application.
Explore why and when you’ll need a land use and event permit.
Learn about how to host Provincial Championships.

To help encourage prospective members to participate in Cycling BC-sanctioned events, we provide two options based on the event type.

Mass-Participation Events:

Prospective members sign the Cycling BC liability release waiver via Interpodia’s CCNBIKES platform and receive Liability Coverage during their participation in the event. Learn more at cyclingbc.net/prospective
There is NO FEE COLLECTED from prospective members. As a result, Sports Accident coverage is NOT activated.
Event Organizers will be charged post-event based on the number of non-Cycling BC members.
- NEW FOR 2025, non-members include non-licensed participants and participants with any type of license from another province/country.

Education and Competition Events:

Prospective members can participate in Novice or Open categories by purchasing a maximum of 3 Single-Event Licenses (SEL) per calendar year ($25/event for adults, $5/event for youth). Since there is a fee collected through this process, both Sports Accident and Liability Coverage are active during the prospective member’s participation in the event. Learn more at cyclingbc.net/single-event.

Participatory	Application Deadline	Organizer Pays	Event Registration	Participants
Club Recreation in the USA.	14 days ($50 rush fee)	$250/day	CCNBikes recommended. No close date.	Must be club members
Education Event	30 days ($50 rush fee)	$40/day	CCNBikes required. Reg closes 2 days before.	CBC member or SEL ($5/$25)
Mass-Participation	30 days ($50 rush fee)	$200 upfront plus $5/non-member post-event invoice	CCNBikes recommended. No close date.	CBC member or $0 non-member online waiver

Rush fees effective April 1st, 2025

Competition	Application Deadline	Organizer Pays	Cycling BC Invests	Event Registration	Participants	Officials	Technical Guide
Grassroots 100	30 days (+$50 rush)	$30/day	n/a	When event registration is hosted on CCNBIKES, Single-Event Licenses are available day-of. Alternatively, SELs close 2 days before the event.	CBC member or SEL ($5/$25)	n/a	n/a
Grassroots 100 Plus	30 days (+$50 rush)	$40/day	n/a	Same as Grassroots 100	CBC member or SEL ($5/$25)	n/a	n/a
A-Level (Regional)	60 days (+$100 rush)	$280/event	~ $800 for 2+ Officials	Closed 2 days before	CBC member or SEL ($5/$25)	2+	Draft 30 days, Publish 21 days
AA-Level (Provincial)	90 days (+$200 rush)	$405/event	~ $1000 for 3+ Officials	Closed 3 days before	Prov. or UCI Race, SEL for Novice	3+	Draft 45 days, Publish 30 days
AAA-Level (National)	120 days (+$300 rush)	$625 plus pay 4 officials	~ $300 for 1 Official	Closed 7 days before	UCI Race only, SEL for Novice	5+	Draft 60 days, Publish 45 days

Rush fees effective April 1st, 2025

Event Insurance

Cycling BC-affiliated clubs, teams, and businesses (event organizers) are eligible for general liability insurance coverage for sanctioned events and activities, such as races, rides, and training activities. A certificate of insurance proves that the current affiliated member organization (club, team, or organizer) is covered by Cycling BC’s insurance policy.

Examples of activities and events that can be covered are:

Races
Rides
Charity rides
Gran Fondos
Training activities
Social or fundraising activities of the club or team

Failure to obtain sanctioning approval or failure to document the sanctioned event may result in a breach of coverage, and the insurer shall not have any duty to defend any individual member for any suit arising as a result of a non-sanctioned event or improperly documented sanctioned event.

Coverage is extended to all members of the event organization, club or team, including directors, employees and volunteers, as well as to sponsors, landowners, governments, and municipalities for liability arising from their role in the Sanctioned or Registered Event. The limit of liability is $10,000,000 / incident.

General Liability Insurance is designed to protect a person against legal responsibility arising out of a negligent act or failure to act as a prudent person would have acted to which results in bodily injury or property damage to another party. Any individual involved in your activity can claim damages as a result of an injury. Even though you may not be negligent in your actions, legal defence costs alone can be financially devastating. This policy will provide protection for both legal defence costs and any compensatory damages that may be awarded, subject to the limits and conditions of the policy. Transferring your risk to an insurance policy provides you with the opportunity to run your activity with peace of mind.

For more information, please contact our licensed insurance broker, Arthur J. Gallagher Canada Limited, at 604-608-6323.