Register Your Club Ride or Event

Registered Club/Team Activities: 2024 Application Form

Use this form to disclose all club/team activites for approval to access general liability coverage. If your event requires a certificate of insurance, visit cyclingbc.net/coi-request and upload the completed form at the end of this form. If you are facilitating more that five distinct ride types, visit cyclingbc.net/bulkactivityform and email the completed form to ben@cyclingbc.net, as well as any COI forms.

Event Type:*
Event Name:*
Name of your group ride and special activity.
Discipline:*
What discipline of cycling is taking place?
Start Date:*
MM slash DD slash YYYY
Recurring Event?*
Is this event taking place repeatedly for a time period?
Frequency:*
How often will the activity recur?
Region:*
This event occurs in what provincial region?
Start Location:*
Alternatively, disclose the GPS coordinates in the street addres box.

Street Address City Province
Organization Name:*
Which Cycling BC-affiliated Club or Trade Team is organizing this event?
Organization Contact:*
Club member who is organizing the activity
First Last
Organization Phone:*
Club member who is organizing the activity
Organization Email:*
Club member who is organizing the activity
Organization Website:
Registration Link:
How can participants register for your club/team or special event?
Ride Description & Approximate Route:*
Tell us the activity's destination/major checkpoints, and/or trail names. The ride may deviate from this plan within reason (i.e. same district/trail system).
Digital Map (Optional)
Disclose your event route using a GPS mapping service. Add the public route URL here.
Will all participants be Cycling BC licensed members?*
All participants must be current members of Cycling BC, holding either a UCI or Provincial race license or Cycling for All membership. Coaches and technical staff must hold a UCI technical coach license. Unaffiliated participants or potential new club members may participate in a maximum of two group rides before becoming a member of Cycling BC, but must complete the Cycling BC Waiver either at cyclingbc.net/waivern or through the integrated meet'n greet function in the club/team's registration system on CCNBIKES.
Coach Names:*

All Adult Learn-to-Ride/Race and Youth sessions must be facilitated by a coach with Club-Assistant status or beyond. All adults providing support during youth sessions must register as a Chaperone. Visit cyclingbc.net/registry to view all accredited members.
Advertising?*
Do you want Cycling BC to advertise this event? (28 days notice required)
Certificate of Insurance?*
Do you need a Certificate of Insurance (COI) for land-use permission? (14 days notice required)
COI Upload:*
If so, download the COI request form (cyclingbc.net/coi-request), complete both TABS and upload the document here.
Max. file size: 20 MB.
Digital Signature:*
As a representative of the Cycling BC affiliated organization specified in the above "Registered Club/Team Ride Application Form", I have completed this questionnaire to the best of my ability. I understand failure to disclose details in full and in a timely manner will impact my organization's ability to access general liability insurance for any provisionally scheduled cycling activities. Furthermore, I acknowledge activities my organization wishes Cycling BC to advertise must be submitted with at least 28 days notice, and events requiring a Certificate of Insurance (COI) must be submitted with at least 14 days notice. In such a case, a supplemental COI request form (cyclingbc.net/coi-request) is required and I have completed the supplemental form and uploaded it to this application. I acknowledge that Cycling BC reserves the right to approve or deny any events requested via this application form.
Yes - I have read and agree to this agreement.