Organizer Resources

Application Prep:

Please ensure you have the below documents prepared for your sanctioning application:

If necessary, you may also need to prepare the following:

  • Map of road closures (needed 28 days before the event)
  • Apply for a liquor permit (click here)
  • Promotion materials (logo, feature image).

Event Registration:

When choosing where to host your event registration, Cycling BC strongly recommends the CCNBIKES online registration platform.  Our Cycling BC staff are committed to making your event organizer experience as smooth and sustainable as possible. Using CCNBIKES helps us provide support before and after your event, as well as ensure compliance with the UCI, Cycling Canada, neighbouring PSOs/NSOs, and our insurance company. Since the system is tied to our annual membership, affiliation, and sanctioning process, using the system streamlines the experience for your event participants and volunteers. It also provides our staff and commissaires with the necessary information to support you. Please contact ben@cyclingbc.net to get started.

Event organizers using alternative registration platforms are solely responsible for ensuring compliance with Cycling BC’s event registration requirements for participant licence/insurance validation, start lists, club/team affiliations, and waivers. We strongly recommend organizers include instructions in their online registration experience (including their confirmation email) that prompt participants to complete any remaining actions necessary before participating. Here is a sample and a matrix of needs:

“Thank you for completing step 1 of registration for _______________.  Cycling BC sanctions this event as a __________ Sanctioned Event. As a result, all participants must hold a Cycling BC membership or complete the necessary online forms before participating. Please use the MATRIX below to ensure your documents are complete before attending the event. In case of an accident, report all accidents to Cycling BC at cyclingbc.net/accident. All participants and event staff are beholden to the Cycling BC Code of Conduct. If you have questions about this event, please get in touch with the Event Organizer or call Cycling BC at 604-737-3034.

At Mass-Participation Events:

  • Participants must either hold an active Cycling BC membership in good standing, or
  • Participants must visit cyclingbc.net/prospective and sign the Liability Release Waiver and Code of Conduct (There is no cost to this process. The organizer pays after the event).

At Competitive Events:

  • Participants must either hold an active Cycling BC membership in good standing, or
  • BC Residents without a membership can visit cyclingbc.net/single-event and buy a Single-Event License. These are available for $5/youth and $25/youth. Please note, participation may be limited to specific categories based on the competition sanctioning level.
  • Non-BC residents may participate in this event by completing the following:
    • If you hold a UCI Race license from another Canadian province or territory, you must sign at cyclingbc.net/waiver and present the confirmation email at the time of package pickup.
    • If you have a Provincial Race license from another Canadian province or territory, a recreational license, or no license at all, you will need to purchase a Single-Event License at cyclingbc.net/single-event and present the confirmation email at package pickup.
    • If you have a UCI Race license from America, you need to sign cyclingbc.net/waiver and present the confirmation email at package pickup, along with your UCI Race License from USA Cycling (which includes Sports Accident Coverage when competing abroad).
    • If you have a USA Domestic license, you will need to purchase a Single-Event License at cyclingbc.net/single-event and present the confirmation email at package pickup. Please note, Cycling BC Sports Accident coverage is not available to non-BC residents. Participation may be limited to specific categories based on the sanctioning level.
    • If you have a UCI Race license from another country, you need to sign cyclingbc.net/waiver and present the confirmation email at package pickup, along with your UCI Race License from your home nation and a letter from the federation that indicates you are permitted to compete abroad.

Event Prep:

Please use the below documents to prepare for your upcoming event:

Event Wrap-Up:

Use the resources below to complete post-event reporting:

  • Report any accidents (cyclingbc.net/accident)
  • Submit race registration lists (if hosting event reg on a non-Interpodia platform)
  • Submit organizer post-event report

Rules & Regulations:

Funding:

Medical:

Volunteer Recruitment:

 

Sponsors & Partners

There is a wide range of opportunities to sponsor Cycling BC and its programs. Contact us today to become a sponsor.

We acknowledge the financial support of the Province of British Columbia. Cycling BC is a viaSport Accredited sport for 2025/26.

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Mailing Address

Cycling BC is a fully remote workplace and acknowledges the ancestral and unceded territory of the Indigenous people of all the lands we are on today. We encourage staff, members, and partners to reflect on the history of the land we inhabit and the Indigenous people who call this land home by going to native-land.ca

Please direct all mail to the following address.

Cycling British Columbia
PO Box 44001 RPO Kensington SQ
Burnaby, BC
V5B 4Y2

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