Cycling BC is seeking interested members to volunteer and be nominated for election to the Board of Directors for a term of two years, beginning at the Annual General Meeting to be held October 25, 2018.
Questions can be directed to: Erin Waugh at firstname.lastname@example.org
Interested individuals are invited to complete the Notice of Interest Form (see appendix below) and provide the additional required information.
Candidates should be aware of the Cycling BC Bylaws found on the site. Information noted below should also be a consideration when determining interest as a candidate.
Cycling BC is seeking Directors who are qualified and skilled persons capable of and committed to providing effective policy governance oversight and leadership.
All nominations must be received by September 25, 2018.
As a policy board, the Directors are able to guide the business operations and ensure the sustainability of the organization. The Executive Director and staff conduct the organization’s day-to-day operations, the Board of Directors provide oversight and participate in committees as needed to support the organization’s disciplines, regions and special interest areas. These committees include members of the Board of Directors, members and participants from the cycling community.
The Cycling BC policy Board of Directors has the following objectives and duties:
• To continually assess the guiding principles and policies of the organization
• To steward the organization’s business operations
• To delegate the day-to-day responsibility and authority for enacting the principles and policies
• To monitor accountability and compliance with those guiding principles, policies, and government requirements
• To ensure that staff and Board of Directors alike are held accountable for their performance
• To assess risks faced by Cycling BC
• To engage with stakeholders
The Cycling BC Board is composed of the following Directors: Chair; Vice Chair; Treasurer; Secretary; and up to five Directors-at-large. The specific roles are described as follows:
• Chair of the Board – the Directors will determine who, from a group comprised of the Directors, will be the Chair. The Chair will preside at meetings of the Board, the annual general and extraordinary meetings of the Society, will be the official representative of the Society with Cycling Canada, and will perform such other duties as may from time to time be established by the Board. The Chair along with the Board is responsible to oversee the Executive Director.
• Vice Chair – in the absence or disability of the Chair, perform the duties and exercise the powers of the Chair, and will perform such other duties as may from time to time be established by the Board.
• Secretary – responsible for the documentation of all amendments to the Society’s By- laws, will ensure that all official documents and records of the Society are properly kept, cause to be recorded the minutes of all meetings, will cause to be prepared and submitted to each meeting of the Board or Members, as applicable, and other meetings a report of all activities since the previous meeting of the Board or Members, as applicable or other meetings, and will perform such other duties as may from time to time be established by the Board.
• Treasurer – subject to the powers and duties of the Board, cause to be maintained proper accounting records as required by the Act, will supervise the management and the disbursement of funds of the Society, when required will provide the Board with an account of financial transactions and the financial position of the Society, will oversee the preparation by the Executive Director of annual budgets and periodic reports to the Board and will perform such other duties as may from time to time be established by the Board. The Treasurer will chair the Financial Oversight and Audit Committee.
Term and number of Board meetings
Cycling BC has a staggered board, with 4 seats open in even-numbered years and 5 seats open in odd-numbered years. Directors will serve terms of two (2) years, to a maximum of three (3) consecutive terms, and will hold office until their successors have been duly elected in accordance with these By-laws, unless they resign, are removed from or vacate their office. For 2018, there are four (4) board seats open.
The Bylaws state that at least 4 meetings per year will be conducted, in the recent past, board meetings have been held monthly.
• Electronic voting and participation will be assured.
• 2018 Agenda to include: 2017 Minutes, Audited Financial Statements, Resolutions, Elections, New Business
• August 24 – Notice of AGM published
• September 25– closing call for nominations
• September 25 – date to determine list of members
• October 18– notice of proxy vote appointment required
• October 25 – AGM
NOTICE OF INTEREST FORM
This form must be submitted to the Cycling BC Nominating Committee c/o email@example.com, or complete the online form, no later than September 25, 2018.
To be eligible for nomination as a Cycling BC Director, a person must:
a) commit to attending Board of Director meetings and faithfully serve the needs of the members through active participation in committee work,
b) be 18 years of age or older,
c) be a Member of the Society,
d) have the power under law to contract,
e) not have been declared by any court to be incapable,
f) not have the status of bankrupt.