Board of Directors Election 2017

Cycling BC is seeking interested members to volunteer to be nominated for election to the Board of Directors for a term of two years, beginning at the Annual General Meeting to be held June 21, 2017.

Questions can be directed to Erin Waugh, Executive Director, at


Interested candidates should complete the Notice of Interest Form, to be submitted no later than May 21, 2017  DEADLINE EXTENDED TO 11:59 PM, MAY 26, 2017.

Candidates should be aware of the Cycling BC Bylaws, found here. Information noted below should also be a consideration when determining interest as a candidate.

Cycling BC is seeking Directors who are qualified and skilled persons capable of and committed to providing effective policy governance oversight and leadership.

Notice of interest to serve on the Board of Directors must be received by May 21, 2017  11:59 PM, MAY 26, 2017.


As a policy board, the Directors are able to guide the business operations and ensure the sustainability of the organization.

The Executive Director and staff conduct the organization’s day-to-day operations, while the Board of Directors provide oversight and participate in committees as needed to support the organization’s disciplines, regions and special interest areas. These committees include members of the Board of Directors, Cycling BC members, and participants from the cycling community


The Cycling BC policy Board of Directors has the following objectives and duties:

  • To continually assess the guiding principles and policies for the organization
  • To steward the organization’s business operations
  • To delegate the day to day responsibility and authority for enacting the principles and policies
  • To monitor accountability and compliance with those guiding principles, policies, and government requirements
  • To ensure that staff and Board of Directors alike are held accountable for their performance
  • To assess risks faced by Cycling BC
  • To engage with stakeholders


The Cycling BC Board is composed of the following Directors: Chair; Vice Chair; Treasurer; Secretary; and up to five Directors-at-large. The specific roles are described as follows:

Chair of the Board

The Directors will determine who, from a group comprised of the Directors, will be the Chair. The Chair will preside at meetings of the Board, the annual general and extraordinary meetings of the Society, will be the official representative of the Society with Cycling Canada, and will perform such other duties as may from time to time be established by the Board. The Chair along with the Board is responsible to oversee the Executive Director.

Vice Chair

In the absence or disability of the Chair, perform the duties and exercise the powers of the Chair, and will perform such other duties as may from time to time be established by the Board.


Responsible for the documentation of all amendments to the Society’s By- laws, will ensure that all official documents and records of the Society are properly kept, cause to be recorded the minutes of all meetings, will cause to be prepared and submitted to each meeting of the Board or Members, as applicable, and other meetings a report of all activities since the previous meeting of the Board or Members, as applicable or other meetings, and will perform such other duties as may from time to time be established by the Board.


Subject to the powers and duties of the Board, cause to be maintained proper accounting records as required by the Act, will supervise the management and the disbursement of funds of the Society, when required will provide the Board with an account of financial transactions and the financial position of the Society, will oversee the preparation by the Executive Director of annual budgets and periodic reports to the Board and will perform such other duties as may from time to time be established by the Board. The Treasurer will chair the Financial Oversight and Audit Committee.

Term and number of board meetings

Directors will serve terms of two (2) years, to a maximum of three (3) consecutive terms, and will hold office until their successors have been duly elected in accordance with the By-laws, unless they resign, are removed from, or vacate their office.

The Bylaws state that at least 4 meetings per year will be conducted. In the recent past, board meetings have been held monthly.


Electronic voting and participation will be assured.

2017 Agenda to include:

  • 2016 Minutes
  • Audited Financial Statements
  • Resolutions
  • Elections
  • New Business

For more information on the 2017 Annual General Meeting, visit the AGM page here.


  • April 14 – Notice of AGM
  • May 21– closing call for notice of interest for BOD
  • MAY 26 – closing call for notice of interest for BOD
  • May 21 – date to determine list of members
  • June 14 – notice of proxy vote appointment required
  • June 21 – AGM